Privacy Policy

Privacy Policy

Overview
The OpenPolicy website is operated by Radiant Elements Limited, which serves as the data controller for your personal data. This Privacy Policy outlines the data processing methods and reasons for collecting certain personal data on OpenPolicy. By using the OpenPolicy website, you agree to this Privacy Policy.

We prioritize the confidentiality and security of your personal data.

Why Do We Process Your Data?
Our primary goal is to ensure the security of customer data. We collect and process minimal user data essential for the website’s operation. Automatically collected information is used solely for identifying potential misuse and gathering statistical insights on website usage. This data is not aggregated in a way that would identify specific users.

You may browse our website anonymously. However, if you choose to access specific features, subscribe to our newsletter, or submit information through forms, you may need to provide personal data, such as your name, email address, phone number, city, and organization. While sharing this data is optional, certain features may not be accessible without it. For inquiries about mandatory information, contact us at info@openpolicy.me.

Your Rights as a European Resident even though this website and app are targated to Canadians (I wish we as Canadians had these rights, and hence I include these, and I also promise to maintain this on my best effort basis)
If you reside in Europe, you have rights concerning your personal data, including:

• Right to be informed

• Right of access

• Right to rectification

• Right to erasure

• Right to restrict processing

• Right to data portability

• Right to object

• Rights related to automated decision-making and profiling

To exercise these rights, please reach out to us using the contact information below. Note that we may process your data for contractual fulfillment or legitimate business interests. Your data may be transferred outside of Europe, including to Canada and the United States.

Third-Party Links
Our website may link to third-party websites outside of our control. We encourage you to review their privacy policies, as we are not responsible for these external sites or their privacy practices.

Information Security
We protect information stored on our servers using administrative, technical, and physical safeguards against unauthorized access, usage, or disclosure. However, no online data transmission can be guaranteed completely secure.

Definitions

• Account: A unique account enabling access to our services.

• Affiliate: An entity that controls or is controlled by us.

• Application: Refers to the OpenPolicy software.

• Company: OpenPolicy, operated by Radiant Elements Limited.

• Country: Ontario, Canada.

• Device: Any device, such as a computer or mobile, accessing our services.

• Personal Data: Information that identifies an individual.

• Service: Refers to the OpenPolicy application.

• Service Provider: Third parties processing data on our behalf.

• Usage Data: Data collected automatically during service use.

• You: The individual or legal entity accessing the service.

Data Collection and Use

Personal Information We Collect
During your visit, we may automatically gather certain details like your web browser, IP address, and time zone, along with interactions with our website. This “Device Information” helps us enhance your experience. We also collect personal data provided voluntarily (e.g., name, address) as needed for agreements.

Types of Data Collected

• Personal Data: Information like your email address and name.

• Usage Data: Automatically collected data, including IP address, browser type, and visit duration, which assists in diagnostics and performance improvements.

Use of Your Personal Data
We use personal data to:

• Provide and manage our service.

• Maintain user accounts.

• Fulfill contractual obligations.

• Communicate via email, calls, SMS, or push notifications.

• Offer news, special offers, and general service information (unless opted out).

• Respond to requests and inquiries.

• Conduct business evaluations and transfers.

• Perform data analysis and identify trends.

Data Sharing
Your personal information may be shared in the following cases:

• With Service Providers: To analyze and maintain our service.

• For Business Transfers: During company asset sales or negotiations.

• With Affiliates: Provided affiliates adhere to this Privacy Policy.

• With Business Partners: For promotional offerings.

• With Other Users: In public areas, where shared information becomes visible to others.

• With Consent: For other purposes as approved by you.

Data Retention
Your data is retained as long as necessary for outlined purposes. Usage data may be retained for internal analysis, security, or legal obligations.

Data Transfer
Personal data may be stored and processed outside your local jurisdiction. By submitting information, you consent to this transfer, which will only occur under adequate security controls.

Delete Your Personal Data
You have the right to request data deletion. You can manage your information within your account settings or contact us for assistance. We may retain data when legally required.

Data Disclosure

• Business Transactions: In the event of a merger or acquisition.

• Legal Requirements: When required by law or court order.

Children’s Privacy
Our services are not directed at individuals under 13. We do not knowingly collect data from children. If a parent or guardian discovers that a child has provided us with data, please contact us immediately.

Legal Disclosure
“This app is not affiliated with or endorsed by any government entity.”
We may disclose collected data when legally required or to protect rights, safety, or to prevent fraud.

Privacy Policy Updates
We may update this policy occasionally. Changes will be posted here, and we will notify you by email or prominent notice on our website. Please review periodically.

Contact Information
For questions or concerns about this Privacy Policy, contact us at info@openpolicy.me.